Information for New Students

studystart2

  

Information for students admitted 2017 is currently being updated.  The results of the admission will be published at the latest 30 June 2017. The last day to accept your study place is 14 July at 3 pm.

Congratulations on becoming a student at Novia University of Applied Sciences. You can find some useful information to help you in the beginning of your studies here. Programme and campus specific information can be found by clicking on the links to your right. You are cordially welcome to take a step towards the future and begin your university studies at Novia UAS!

This is how you find information about the study start.

 

President's Greeting

Dear student,ANDERSSON ORJAN IMG 3

I have the great pleasure of welcoming you to Novia University of Applied Sciences.

At Novia we focus on student-centered learning. Every student is actively involved in the learning process together with the teachers. Through your studies, you will develop good professional knowledge and skills, based on working life requirements.

For those of you who are Master students, I hope that the education will contribute to improving
your opportunities in working life and that the education will be of use at your work place.

The head of the degree programme is the primary contact person for you. He or she will guide you in matters concerning the education and your learning progress. The staff in the student affairs office will help you in many practical matters.

You are cordially welcome to Novia University of Applied Sciences!

Örjan Andersson, D.Sc. President

 

Confirmation of Study Place, Joint Application

Notification of admission decisions will vary but the result of the admission will be published no later than 30 June 2017. All applicants will be notified of a decision no later than 30 June 2017.

If you are an admitted student, please remember to confirm your study place no later than 14 July 2017 (3 pm Finnish time). According to one-place-per-student-provision, a student may accept only one study place included in applications leading to a higher education degree during one academic term (1 Aug - 31 Dec or 1 Jan -31 Jul). Confirmation of the study place is binding.

How to confirm your study place (see Studyinfo.fi instructions here),

>> If you are an admitted student and you have a Finnish social security number (DDMMYY-XXXX), you can log in to My Studyinfo-service and accept the offered study place online. At the same time, you can register as attending (present) or non-attending (absent) for the academic year (see below). If your admission is conditional, you cannot register for attendance before the conditionality of your admission is removed.

>> If you are an admitted student but you do not have a Finnish social security number, you will receive an e-mail including a secure link through which you can accept your study place in the My Studyinfo-service. The acceptance e-mail with the secure link will be sent to the e-mail address entered in the application form. Contact the Admissions Services if your e-mail address has changed.  At the same time, you can register as attending (present) or non-attending (absent) for the academic year (see below). If your admission is conditional, you cannot register for attendance before the conditionality of your admission is removed.

Your confirmation of the study place is binding and you cannot change or cancel it. If you do not accept the offered study place by the set date, you will lose the study place.

The right to queue for a study place expires 14 August 2017 (at 3 pm Finnish time).

The admission date specifies whether you can queue for a study place or not. You have the right to queue for a study place if you are admitted as a student no later than 30 June 2017. The right to queue for a study place expires 14 August 2017 at 3 pm Finnish time. Please notice that you can only queue for a study place ranked higher on your application. This means that if you are admitted to your second study choice, you cannot queue or be admitted to your third or sixth study choice. Applicants who are admitted on 1 July 2017 or later are not entitled to queue for another study place.

 

Registration for Attendance or Non-Attendance

Registration is compulsory

A student must register attendance (presence) or non-attendance (absence) for every academic year/every term. The registration must be done either for the full academic year or only for one term during the period specified by the UAS. Attendance registration guarantees the student’s enrolment and right to attend courses. The form can be found here.

Registration for non-attendance during the first year

According to the Polytechnics Act, a first-year student may register as non-attending (absent) for the academic year for the following reasons only:

1) service under the Conscription Act (1438/2007), Non-Military Service Act (1446/2007), or Act on Women's Voluntary Military Service (194/1995);
2) maternity, paternity or parental leave;
3) the student cannot begin studies due to being incapacitated by personal illness or injury.

Please note that completing military/civilian service in your home country is not an acceptable reason for postponing the start of your studies in Finland.

The following documents that prove the legal grounds for your absence must be submitted:
1) Finnish call-up order for military service, non-military service or women's voluntary military service.
2) Certificate from the Social Insurance Institution of Finland (KELA) regarding maternity, paternity or parental allowance period or, if the certificate has not yet been received, a medical certificate regarding the pregnancy, or corresponding certificates from the authorities of other countries regarding statutory parental leave.
3) Sickness allowance decision or, if no decision exists, a medical certificate.

The documents must be submitted in Finnish, Swedish or English.

Please notice that if you would like to postpone the start of your studies due to not being granted a student residence permit, you should register as attending (present) as this is not one of the three reasons mentioned above. If this is the case, please see below (check of original certificates).

If in any doubt about whether your personal circumstances make it acceptable for you to postpone the start of your studies (register non-attendance), you should contact the Admissions Services. The Admissions Services can advise you in detail about the procedures and required documentation in this matter.

Check of Certificates

Copies of school/work certificates If you have not already submitted copies of your certificates to Admissions Services at Novia UAS during the application period, please send copies of relevant certificates to Admissions Services no later than 14 July 2017. If you are accepted from a waiting list, the deadline is 14 days from the date of admission. The UAS may withdraw the admission if the admitted student has failed to submit copies of school certificates and testimonials within a stipulated time.

Please notice that there is no need for you to submit copies of your certificates if you already have submitted them to Admissions Services at Novia UAS earlier this year, e.g. during the application period. If you have any questions, please contact Admissions Services.

Original certificates will be checked Universities of applied sciences check the original certificates from all new admitted students registered as attending (present). Please bring all original certificates you used in the application with you when you begin your studies to secure your study place. The admission is conditional until original certificates are checked.

At the start of the studies the original school certificates and possible original work certificates are verified and cross-checked with the copies of the school certificates submitted (during the application period or, attached to the confirmation of acceptance). The UAS may withdraw the admission if the admitted student has provided misleading information in the application and the correct information would not have qualified the student for admission.

Documents proving legal grounds for absence

If you have registered as non-attending (absent) for the first year of study, please submit documents that prove the legal grounds for your absence to Admissions Services no later than 14 July 2017, see required documents above: "Registration for Attendance or Non-Attendance".

Documents exempting you from tuition fees

If your admission is conditional due to the tution fee, and you wish to be exempted, please submit the documents that prove that you are exempted from the fee not later than 14 July 2017, see required documents under the section "Tuition fees".

Appeal

Applicants not satisfied with the decision on student admission should first and foremost contact Admissions Services.

If you are not satisfied with the answer given by Admissions Services, you can make an appeal to the Appeals Committee at Novia UAS ("nämnden för studierättsärenden"). Appeal can be made, if the applicant can prove satisfactorily that an error was made by the authority in the university of applied sciences in evaluation of the applicant according to the rules and regulations of the admission process.

Appeal based on personal circumstances (difficult life situation, misunderstanding, health reasons) or e.g. possible errors made by post offices and so on will not be considered as valid reasons for appeal. Student admission decision can be changed only in those cases where it is clearly shown that the UAS has not followed the student admission criteria. Therefore, the appeal must be well-grounded and it should contain accurate information on where the polytechnic/UAS has not followed the criteria.

Address:
Novia University of Applied Sciences
Appeals Committee/Nämnden för studierättsärenden
P.O. BOX 6
FI-65201 Vaasa
FINLAND

Immigration

For studies in Finland that take longer than three months (90 days), a non-EU/EEA citizen must apply for a student residence permit before arrival. Citizens of the EU/EEA countries are not required to acquire a residence permit, however, they need to register their residence in Finland.

For short term visits, for example studies that takes less than three months (90 days) or participation in an entrance examination, a non-EU/EEA citizen needs to apply for a short-term residence permit, a visa.

Start preparing your application for a student residence permit immediately after receiving your acceptance letter. The entire process may take several weeks. The application process for a student residence permit is longer if you submit an incomplete application, so be sure to follow the instructions given by the Finnish Immigration Service (click on the links below).

Notice to degree students

The Finnish Immigration Service

Visas, residence permits and registration on Study in Finland site

Student Health Insurance

Novia UAS has negotiated an insurance package at the insurance company Marsh that can be purchased by international students studying at Novia UAS. Non-EU students are required to obtain a student health insurance for their student residence permit. Novia UAS recommends the Marsh student health insurance as it covers the basic health care needs of a student during their stay in Finland.

Marsh Health Insurance Package 

The Student Insurance Program (SIP) brochure

There are two basic packages that are offered by Marsh:
These packages are primarily for non EU/EEA students but can be bought by EU students if they wish to have private health insurance during their stay in Finland. These were negotiated with MARSH/SIP.

  • SIP Integral: For exchange and double degree students who will not have access to the national health care system here in Finland due to their length of study (i.e. students staying in Finland less than 2 years).
  • SIP Complement: For degree students who have access to the national health care system here in Finland through obtaining a ‘home municipality right' (considered to be in Finland for 2 years or more - a 2 year programme is considered to be 2 years in general).

The costs of these two products:
SIP Integral: €1.18/day or €431/365 days (1 year)- this insurance can be purchased by the day with a minimum of €25 coverage plus an admin fee of €3.50.

SIP Complement: €0.71/day or €260/365 days (1 year)- this insurance can be purchased by the day with a minimum of €25 coverage plus an admin fee of €3.50.

Please note! A residence permit cannot be issued for a period longer than the period of the insurance cover.

Tuition fees

If your admission is conditional due to a condition of paying the tuition fee for your studies at Novia UAS you can pay your tuition fee here: novia.fi/tuitionfee . The payments can be made for the entire academic year 2017-18, or for one academic term at a time (autumn/spring). The first payment must be made at the latest 14 July at 3 pm when confirming your study place, or 14 days from the date of admission if you are admitted from the waiting list. When the payment of the tuition fee has been made you can register for the academic year or the term for which the fee has been paid. Please notice that your admission is still conditional until you have exhibited your original school certificates (see above)

The tuition fees cover your studies only (the tuition fee does not include accommodation or any other type of benefits). Read more about the tuition fees here.

Documents exempting you from tuition fees

If you wish to be exempted from the tuition fees at Novia UAS you must provide documentation proving the grounds for exemption from the tuition fee. Provide a copy of the document(s) no later than 14 July at 3 pm, or 14 days from the date of admission if you are selected from the waiting list. Send the copies to the Admissions Services at Novia UAS.

>> Finnish students (Finnish nationality) do not need to submit any documents, your nationality can be verified through the Population Information System (Väestötietorekisteri), the Population Register Centre, in Finland.

>> EU-students, please submit a copy of your passport identification page or national ID card.

>> Non EU/EEA students: If you are residing in Finland or the EU/EEA on a permanent basis (and have one of the following: continuous residence permit (type A), permanent residence permit (type P/P-EU) or have the EU-Blue card), please submit a copy of your residence permit card. The permit must be valid through 1.8.2017 for the autumn term and through 1.1.2018 for the spring term.

If you are in any doubt whether you need to pay the fee or which documents to submit for exemption, please contact the Admissions Services.

Student Financial Aid and Scholarships

Student Financial Aid

>> Finnish citizen. If you are a Finnish citizen you are entitled to student financial aid from the Social Insurance Institution of Finland (KELA), you can read more about the student financial aid here: http://www.kela.fi/web/en/financial-aid-for-students.

>> Non-Finnish citizen. If you are not a Finnish citizen, you can get financial aid for studies in Finland if you live in Finland on a permanent basis for a purpose other than studying, please find further information here: http://www.kela.fi/web/en/financial-aid-for-foreign-students.

Scholarships

There will be a scholarship system in place for students required to pay the tuition fee at Novia UAS. Students can apply for the scholarship before the beginning of their second year of studies. The scholarship will be granted based on success in previous studies at Novia UAS (number of credits completed and/or grades). More information will be available later.

If you are not entitled to student financial aid, or scholarships intended for tuition fee paying students at Novia, there might be other scholarships available. Here are some possibilities: scholarshipportal.eu, or studyinfinland.fi.

The Student Union

 Student Union Novium is the interest and service organization for all students at Novia University of Applied Sciences. For more information on e.g. becoming a member visit their website at www.novium.fi . Here you can read Noviums guide to new students.

Order student card